The Strategic Help Desk

OVERVIEW

An interactive and pragmatic two-day workshop showing how to create or develop a Help Desk or Service Desk that will be a strategic asset to the organisation, inspire confidence in the service and promote enduring customer satisfaction

 

Why you should attend

Too often the Help Desk is seen as an expensive overhead or a down-market operation instead of an activity that can open the door to widespread strategic benefits to the organisation. The Help desk is too often forced to be reactive, rather than proactive.

Support can be a soft target for cuts, since its benefits are difficult to quantify.

It all sounds depressing: but there are ways to improve the performance and status of the Help Desk and turn it into a proactive weapon to improve overall operational performance: creating the Strategic help Desk.

In this highly interactive, intensive and pragmatic workshop, you will hear the latest thinking on all key challenges of Help Desk management - including technical, organisational, personnel aspects as well as discovering latest trends and information from around the world.

Is the Help Desk going to be automated out of existence? What is the optimum organisation - for global enterprises, for public sector organisations and for Help desks within smaller, dynamic organisations? How can you increase the effectiveness and prestige of the Help Desk?

You will leave this workshop with tools and ideas to enable you to customise your Help Desk for optimum results.

Kingswell brings experience from successful training courses and consultancy in the Pacific Rim, Middle East, Southern Africa and Europe. Be sure to bring your ideas and experiences you wish to discuss. You will find this powerful course stimulating, entertaining - and immensely practical.

Who should attend

IT Managers, Computer Service Managers, Customer Support Managers and staff, Account Managers, Operations Managers, Help Desk, Support Centre, Service Desk, Hot Line and Call Centre and Customer Support managers and staff; Problem and Solution managers and teams, second line support personnel; Help Desk and Service Desk Supervisors and all personnel with an interest in excellence in customer support.

How you and your organisation will benefit

You will:

  • Find out how to achieve the strategic potential of the Help Desk
  • Identify how you can position your Help Desk for the challenges that lie ahead
  • Benefit from pooling the knowledge of the expert presenter and delegates
  • Discover how to enhance your existing Help Desk or how to create a new one
  • Learn how to reconcile the expectations of customers with the capabilities of the service providers.
  • Get insights into the tools, methods and techniques used by the world class Help Desks
  • See ways to manage and motivate staff for optimum results and avoid burn-out<
  • Understand how to market and promote the Help Desk to customers and within and outside your service

Programme

  • Why a Help Desk?

    The Customer as King Defining the tasks
    Customer expectations - and needs
    Benefits of a Help Desk
    What is a Help Desk?
    Making the case
    Help Desk Objectives
    Help Desk Trends
    ITIL and CobIT

  • Help Desk - the Portfolio

    New customers: hand holding Manuals/Guides/Newsletters
    The Help Desk - fault reporting Evaluations
    The Technical Help Desk Customer Education
    Problem Solving Customer Training

  • Organisational Issues

    What type of Help Desk? Resource planning & justification
    Central or Distributed Help Desks? Managing expectation
    Real, Virtual or Outsourced? Management commitment
    The One Stop Shop; What Service Hours..
    Who should run the Help Desk? ...& How to Cover them

  • Skills Issues

    Skills for the Help Desk
    First & Second Level Support
    Technical Support
    The Customer Support Manager

  • Implementing the Help Desk

    Planning Implementation Call logging
    User Surveys Help Desk Software : Options & Selection
    Equipment: Problem Management: Databases
    Sources of Help Expert Systems
    Internet & Intranet

  • Problem Management

    Problem Diagnosis
    Problem Prioritisation
    Problem Escalation
    Problem Management
    Problem Resolution

  • Telephones - Friend or Foe?

    Telephone technique - Call Handling
    Telephone technique - Customer Care - wrong and right ways
    The right tools
    Computer Telephony Integration - new tools, new technology

  • Help Desk Service Issues

    Performance Standards
    Using Service Level Agreements to Manage Customer Expectations
    Handling complaints
    Value added service
    Proactive Help

  • Workload Management

    Jobs & Skills for the Help Desk
    Layered Support
    Assessing Resource Requirements
    How to Improve Agent Productivity
    Management Reporting: Treasure Trove!

  • Help Desk Staffing: The People Issues

    Skills Mix - Manager, Supervisor and Help Desk staff
    Communications Issues & People Problems
    Staff Motivation, Performance & Appraisal
    Managing Stress

  • Relationships & Politics: How to Win Support

    Power to Influence: Getting Results without Authority
    Politics & The Help Desk
    Interface with Change Management Procedures
    Managing customers
    Business issues; Fee or Free?
    Getting Charging Right

  • Where Next?

    The pilot/trial application
    Planning the Future

  • Help Desk Clinic & Delegates Forum

The programme is intended as a guide only: the seminar is intended to be interactive and the running order may be changed or amended to reflect delegates' interests and requirements

 

Workshop Leader

Andrew Hiles or Yvonne Gunn

 

Books by Kingswell Consultants

Books on Service Management

Hiles, A. N. The Complete Guide to IT Service Level Agreements, Matching Service Quality to Business Needs.. ISBN 0-9641648-2-5 published by Rothstein Associates Inc.  The standard work on IT Service Level Agreements.

Hiles, A. N. E-Business Service Level Agreements: Strategies for ISPs, ASPs, *SPs and CLECS.  Published by Rothstein Associates Inc.  The first book to deal specifically with e-commerce Service Level Agreements.

Hiles, A. N. Service Level Agreements, Winning a Competitive Edge for Supply and Support Services.  ISBN 0-9641648-4-1published by Rothstein Associates Inc. This book applies Service Level Agreements to services other than IT. Real case studies and example SLAs are provided ranging from Human Resources, Logistics, through Training, Livestock Handling, Logistics and Field Service Engineering.

Hiles A.N. and Gunn, Dr. Y. Creating a Customer-Focused Help Desk: How to Win and Keep Your Customers. Published by Rothstein Associates Inc. ISBN 0-9641648-6-8 This book has the support of the Help Desk Institute www.helpdeskinst.com

Books on Business Continuity

Hiles A.N. Business Continuity Management: Best Practice. Published by Rothstein Associates Inc. ISBN 0-9641648-3-3.  This book explicitly covers all the ten areas of business continuity competence required for membership of the Disaster Recovery Institute International (DRII) and the Business Continuity Institute (BCI).

Hiles A.N. Enterprise Risk Assessment & Business Impact Analysis – Best Practices ISBN 1-931332-12-6 Published by Rothstein Associates Inc. Covers many techniques and methods of risk and impact assessment with detailed examples and checklists.

e-Publication. Kingswell books on Business Continuity, Service Level Agreements and  Help Desk Management will shortly be available by page download in conjunction with Rothstein Associates Inc and Books24x7.com.

New and updated books. Existing  books Business Continuity Management – Best Practice and IT Service Level Agreements have been extensively updated. See our products page or visit www.rothstein.com .

All the above books can be obtained from:

Rothstein Associates Inc.
4 Arapaho Road
Brookfield
Connecticut
0608-3104 USA

www.rothstein.com

e-mail pjr@rothstein.com

Telephone: USA: 1-888-ROTHSTEIN
Worldwide: +1 203 740 7400

Hiles A.N. Guide to Risk Management. Published by the Institute of Chartered Accountants of England and Wales.

Hiles A.N. and Barnes, P. (Editor and main contributor) The Definitive Handbook of Business Continuity Management, John Wiley & Sons, 1999, ISBN 0 471 98622 4.

Hiles, A.N. (contributor), Croner’s Purchasing and Supply Guide to I.T., 1994, ISBN 1 85524 271 0

Hiles, A.N. (contributor), Guide to Business Continuity Management, 1999, for the Confederation of British Industry by Caspian Publishing

Hiles A.N. (contributor) Business Continuity Management, 2000, Institute of Directors / Department of Trade & Industry.

 

Kingswell © 2005